Conference rooms come in many shapes and sizes and are generally designed based on the aesthetic opinions of management and company policies. While the majority of meetings and conferences can make use of in house facilities, some conferences may require a certain size room or unique facility that is not available, and this may mean renting external conference rooms.
There are a number of common conference room layouts, such as theatre style and boardroom style. Taking into consideration the amount of space and facilities needed should be the first step into deciding which conference room to hire. Each style offers its own unique advantages and disadvantages so it is essential to research the decision before booking conference space.
If the conference room is going to be used for a presentation, it is essential that all attendees have a clear view of the projection screen and speaker. If a conference room is being used for a large meeting, using one table that provides adequate space and comfort for the attendees should be the priority.
When presenting to a large audience, theatre styles are by the far the best option. The chair layout in a theatre style conference room ensures that all attendees can see the speaker and presentation. Many larger conference rooms can offer a sloping floor so that all attendees can see the speaker and provide enough space for a significant number of people. The obvious disadvantage of this size and seating style is the lack of space for attendees to take notes and enjoy refreshments.
For smaller events, boardroom style conference rooms can provide ample table space while still providing easy access to refreshments for attendees. Providing table space to attendees ensures that note taking is easy and they still have access to the speaker. Presentations are still possible in boardroom style conference rooms albeit to smaller audiences.
Considering the requirements of an event will determine what style of conference room you will need to hire, getting it right will ensure attendees are comfortable and enjoy the experience.
There are a number of common conference room layouts, such as theatre style and boardroom style. Taking into consideration the amount of space and facilities needed should be the first step into deciding which conference room to hire. Each style offers its own unique advantages and disadvantages so it is essential to research the decision before booking conference space.
If the conference room is going to be used for a presentation, it is essential that all attendees have a clear view of the projection screen and speaker. If a conference room is being used for a large meeting, using one table that provides adequate space and comfort for the attendees should be the priority.
When presenting to a large audience, theatre styles are by the far the best option. The chair layout in a theatre style conference room ensures that all attendees can see the speaker and presentation. Many larger conference rooms can offer a sloping floor so that all attendees can see the speaker and provide enough space for a significant number of people. The obvious disadvantage of this size and seating style is the lack of space for attendees to take notes and enjoy refreshments.
For smaller events, boardroom style conference rooms can provide ample table space while still providing easy access to refreshments for attendees. Providing table space to attendees ensures that note taking is easy and they still have access to the speaker. Presentations are still possible in boardroom style conference rooms albeit to smaller audiences.
Considering the requirements of an event will determine what style of conference room you will need to hire, getting it right will ensure attendees are comfortable and enjoy the experience.
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